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Check fraud now costs U.S. businesses over $10 billion a year. The easy availability of high-quality blank check stock, low-cost MICR encoding machines, and computer scanners have made it far easier for criminals to produce quality-looking checks in order to steal from your company. It is easy for them and highly profitable.
Positive Pay is a service designed to help prevent third party check fraud by matching checks presented for payment at the bank against a list of valid checks issued by your company. This service greatly reduces the opportunity for counterfeiting, check alteration, and sophisticated check scams.
Each day, your company would transmit a file to the bank that contains all of the checks issued that day, including the check number, and amount of each check. As checks are presented to the bank for payment, the amount, and serial number on each check is matched to the issued items. Any exception is flagged for verification before the check is paid, which allows you to return it unpaid.
Account Analysis is a service that allows a commercial customer to reduce or avoid service charges by maintaining compensating balances. Instead of their account being "hard charged" and debited for services used throughout the month, a running total, or list of "soft charges," is kept. At the end of the month, the customer receives an earnings credit on the average available balance in the account that is automatically applied against the service charge.
Account Analysis puts the customer in control of the service charge. The system will combine balances in all deposit accounts before analysis is calculated, which results in a larger credit, and a lower or no service charge.
As we have all seen in the past few years, investment, and analysis rates have trended downward. However, we know how important these factors are and we adjust them periodically to reflect market trends.
Online Banking allows a business to monitor their cash flow in order to accelerate or delay payments to maintain balances to avoid service charges. At First State Bank we understand how important managing your cash flow is and we provide the technology and services that allow you to conveniently access your business transactions whenever you like.
EFTPS is a service offered free by the U.S. Department of the Treasury to help business taxpayers conveniently pay all their federal taxes to the Internal Revenue Service (IRS) electronically. You can make your tax payments whenever it is convenient for you.
Using the payment scheduling capability built into EFTPS, you can enter your payment instructions up to 120 days in advance. On the day before your scheduled due date, your payment(s) will be initiated. No more missed deadlines, coupons to keep track of, or last minute trips to the bank. Your payment will be automatically deducted from your enrolled bank account and your records will be updated with the IRS on the day you choose.
State Tax Payments
Similar to EFTPS, State Tax Payments can be made online using Cash Management's Tax Payment system. Processing is fast, simple, and it eliminates the need for manual check writing and mailing. Plus, each time you use Tax Payment, you create an audit trail that can be used for research that you can print for record keeping.
We know that from time-to-time you need to place a Stop Payment on a check. Stop Payment is a standard feature in our advanced Cash Management suite of products. Management of Stop Payments is fast and easy.
To place a Stop Payment - you login to the Cash Management system, select an account to work with, and click on the "Stop Pay" button. The system will display a simple "New Stop Payment" form for the information about the check you are stopping payment on. If you are concerned about multiple missing checks, a Stop Payment can be placed for a range of checks, which may allow you additional time for research without worrying about a check being paid. When you complete the form, press "Submit" at the bottom of the form, and the system does the rest. Before the system accepts the Stop Payment, it will automatically verify that the check has not cleared.
If you need to monitor previous Stop Payments, the system will display, or allow you to print all active Stop Payments. If you need to place a Stop Payment on an ACH item, or a check that has been converted into an ACH item, we ask that you come to one of our offices, as we may need to provide additional research.
With our advanced systems, we have eliminated having to call the Bank, because the system is available 24x7. Nothing could be easier or more secure.
Need to send money fast and you do not have time to mail a check? First State Bank offers clients access to Wire Transfer for domestic and international transfers. Through our Wire Transfer initiation and settlement system, we can transfer funds quickly, reliably, and securely. Funds are moved almost immediately once we receive, and verify your request.
Access to Wire Transfer is available through the Cash Management system or by telephone. As a Cash Management customer, you simply login to the secure Online System, and follow the procedures for initiating a Wire Transfer. The Wire Transfer request will automatically route to our attendant who will give it top priority.
Our advanced security provides you with an option to designate two employees for Wire Transfers: one employee to setup the wire and a second employee to authorize, and transmit it to the Bank. Your company has total control over employee restrictions, which can limit dollar amounts, and accounts an employee can access. All Wire Transfers create audit trails for future research.
1 Only items drawn on U.S. financial institutions qualify for Check 21